There are two kinds of meetings. The kind that end with three names next to three actions. And the kind that end with a calendar invite to talk again. The difference is often a note that everyone trusts.
You can create that note by speaking for one minute. No switching windows. No hunting for the cursor while people wait.
A short tale from the war room
The team had slipped a deadline twice. On the third sync, Priya brought Brain Dump. She did not announce a new tool. She just spoke the shape of the note while the group finished decisions.
She said the title, then labels the mic can hear. Attendees. Decisions. Actions with owner and due. Risks. Next steps. Summary. She read back the actions before anyone left the room.
The next week the project moved. Not because of software. Because everyone left with the same page.
The pattern that works every time
Say the title. Then speak these labels out loud and fill them in with one or two bullets.
- Attendees: list names.
- Decisions: what you chose and why.
- Actions: Owner first name. Due date. One sentence of scope.
- Risks: what could bite you and one mitigation.
- Next steps: who moves first after this call.
- Summary: one sentence a stranger would understand.
Example you can copy
Title. Project Alpha sync.
Attendees. Alice, Ben, Priya.
Decisions. Keep the October launch. Cut the PDF export.
Actions. Ben owns empty state copy. Due Friday.
Risks. Vendor API quotas. Mitigation is batch requests at night.
Next steps. Alice sends the timeline update today.
Summary. Launch stays on track because we trimmed scope.
Paste the note into Jira or Notion. If you use Obsidian, keep it as a plain file and link it.
Talk track for busy managers
Hook. We have sixty minutes. We will leave with owners and dates.
Labels. Attendees. Decisions. Actions with owner and due. Risks. Next steps. Summary.
Close. Read back the actions. Ask if anything is missing. Stop.
Common objections and answers
I type faster than I speak. Great. Type. This template still works in text. The point is the structure, not the input method.
People will talk over me. That is fine. Pause. Finish the label. Keep going. The structure survives crosstalk.
We already have a template in Notion. Use it. Speak your note into Brain Dump, then paste it into the template.
Why this is so effective
You reduce ambiguity at the moment where it is cheapest to fix. Labeled sections create natural pauses. Short bullets force clarity. When you read back the actions, people hear their name next to a day. That is when work becomes real.
Tools that make it smoother
- Create a Siri phrase to open Brain Dump at the start: Siri phrase guide.
- If your company lives in Jira, try the Jira tickets by voice template for individual issues.
- If you need a printable pattern, grab the meeting notes template.
Finish strong. Say the title. Say the labels. Read back the actions. Then go do the work.
Download a printable Markdown template: /templates/meeting-notes-template.md